Wedding FAQ for Old Town Manor Weddings in Key West FL

The maximum number of guests is dependent on the event and style. As a general rule, we recommend up to 75 guests for a formal seated dinner. For a cocktail party or an informal gathering, the maximum is 100 guests.

The common areas on the property are for you to use as you would at any other hotel. You are welcome to organically gather in the gardens with your guests without OTM involvement. If you decide to have a planned event where you are bringing in outside vendors and providing drinks or food to your guests, this must be booked through the Manor.

With any event held on property, we ask that at minimum your guests stay in the 4 Carriage House rooms that open up to the event space. These are the Saratoga Suite, Courtyard Suite, and Jacaranda and Tamarind Rooms. There is a three-night minimum throughout most of the year. 

You are ultimately responsible for the entire package, however, your guests may pay for their own reservations. If you would like to assign specific rooms to certain guests, we ask that you submit a rooming list. Your guests then contact our office to make payment on their individual reservations. The room balances are due in full 30 days prior to arrival.

OTM strongly suggests Event/Wedding or Travel Insurance from ProtectMyWedding.com or any other reputable travel/event insurance company. Elect cancellation coverage to cover the Package.

We strongly recommend hiring a professional wedding planner/coordinator. We are happy to provide local recommendations. 

If the Host chooses to hire a recommended wedding planner’s “full-service package,” a discount will be deducted from the Grounds Rate. This amount is determined based on the event booked. 

If you have not hired a professional coordinator, you are required to assign a "day-of" contact person to ensure all event-specific details are managed. This person will be responsible for coordinating with vendors, the setup and breakdown of all foodservice items, decor, personal items, the timeline and step-by-step coordination of your event day. This individual must be present at the Walk Through meeting.

The Venue Manager’s role is to assist you and your guests with lodging reservations and questions pertaining to Old Town Manor, William Skelton Home, and Rose Lane Villas. This individual ensures the OTM venue is represented leading up to and during your event, facilitates the bar service, answers questions, and gives advice.

OTM staff is not responsible for your timeline, vendor communication, setting up or breaking down any rented or personal items including decor and furniture, food service, bussing tables, step-by-step coordination of your event day, ceremony processionals, or music.

We, unfortunately, do not offer a covered space for breakfast dining or any other event or gathering. We strongly recommend making a reservation with one of the local tent rental companies to cover the venue space in case of rain in the forecast. 

Our vendor recommendations list will be sent out upon booking, along with other helpful documents to help you with your planning process.

You are not required to hire vendors from our recommended list, though we do strongly suggest that you stick to our list as much as possible. If you would like to consider someone not on the list, please consult us before hiring them.

We provide black wrought iron tables and chairs for up to 50 guests. Below is a breakdown of the tables and their sizes to help you choose linens to rent.

• 18 Bistro tables
  • 30.5” diameter; 29” tall
  • Seats 3-4
  • Rent a 90” linen for full length
• 3 Round tables
  • 44” diameter; 29” tall
  • Seats 4-5
  • Rent a 108” linen for full length
• 3 Oblong tables
  • 38”x66”; 29.5” tall
  • Seats 6
  • Rent a 90”x132” linen for full length
• 50 Arm chairs

You are welcome to use real candles with a cylinder or votive that surrounds the candle and is taller than the lit candle. Spilled wax will incur an additional cleaning fee.

If your group reserved all 14 rooms at OTM, the event end-time is 11pm. Otherwise, it is 10pm. Most groups enjoy Duval Street after their event.

Old Town Manor is a pet-friendly property and can accommodate your furry family members.

• Advance notice is required and a one time fee of $50 for the first pet is applied to the reservation. Each additional pet is $25.
• There are no size restrictions, however there is a maximum of 3 dogs in each guest room.
• All pets must be leashed, housebroken, people-friendly, non-aggressive, and quiet.
• Excessive damages due to non-housebroken behavior will be charged to the credit card on file.
• We reserve the right to refuse service to guests with a disruptive dog with no refund on outstanding nights.

Guests do not have access to our kitchen, however, we do provide access to a full-size refrigerator.

Smoking is never allowed indoors but allowed in common areas only when the entire property is booked as a Buyout and all rooms are occupied by wedding guests. OTM remains a smoke free facility if you have not reserved a Buyout.

Old Town Manor offers parking for overnight guests for $15 per night. Vendors are expected to park on the street.

Our charges and fees are clearly laid out in our package agreements. Some additional charges may include:

• Breakfast fees for guests not staying at OTM
• Pet fee
• Pet crate and Pack n Play rentals
• Parking
• Resort fee of $10 per person
• Tax of 12.5% for lodging
• 7.5% tax and 22% service fee are added to all event and bar packages
• $10 per person fee for event guest counts over 50 people

If neither of you are a Florida Resident and wish to get licensed in Key West, you need to obtain the proper marriage license prior to your ceremony date. You will both need to physically visit the courthouse with your driver’s license, ID card, or passport. If either party has had a previous marriage, you must provide the exact date and how it ended. The office is located at 500 Whitehead St. in Key West. You will receive the license immediately.

If one or both of you are Florida residents, you may obtain the license in advance in the county in which you live. There is a 3 day waiting period before the license is valid. Your ceremony must be performed within 60 days of the effective date.